Receptionist

The receptionist will be responsible for welcoming our business partners as well as training attendees, answering and directing incoming calls, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Other responsibilities will include making travel and meeting arrangements and support the Regional and Managing Director as needed. The ideal candidate will manage workload well, prioritize, multitask while delivering the highest quality of work with little supervision.

Key tasks:
  • Support in the preparation of training sessions for trainees in our Customer Experience Center (print out of training materials, attendees list), employee events, communication events
  • Prepare and book meeting rooms as requested from employees and management
  • Responsible for ordering food for meeting/trainings/events
  • Prepare Invitation Letters / Visa Applications / UAE visa for visitors
  • Supervise the office helper to ensure the office is tidy and well organized
  • Correspond with the Building management for ONE JLT
  • Prepare access and parking cards for employees and visitors
  • Order Business cards 
  • Desk preparation for new hires
  • Manage expenses for the Managing Director and other leaders
  • Provide Personal Assistant support to the Managing Director
  • Hotel/Accommodation booking as requested
  • Negotiate the best corporate rates with hotels in ME&L
  • Transportation and flight bookings as requested
  • Answer any enquiry through phone/email and forward to correct person
  • Send/Receive all shipments/deliveries from DHL/Aramex/Emirates post.
  • Adjust Welcome message in the Reception
  • Take minutes for all employee meetings, as required
  • Prepare reports each month for the office supply usage
  • Manage and ensure office supply and office stationery are in stock
  • Cost optimization for all office supply and office stationery
  • Support in creating presentations for Senior Management, as required

 

Requirements
  • Bachelor in Administration preferable but not requirement
  • 3 years’ experience in similar role in Dubai
  • Excellent written and verbal English skills
  • Attention to details
  • Ability to work independently and with minimum supervision
  • Innovative and creative, solution focus

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Management Accountant

You will be responsible for the efficient running of the department in line with Hyatt International’s Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Management Accountant is responsible to supervise and oversee the accounts payable, receivable, ledger, credit and all related areas.

The Management accountant placed in Cluster Office, and candidate would be handling Daily reconciliations, month end closing, preparing ME reports for Corporate Office as well as Owners, and assisting in overseeing hotel operation and assisting Hotel Management during external and internal audit. Candidate should also have strong management skills.
Ideally with a university degree or diploma in Finance, Commerce or Hospitality/Tourism management. CA certification would be an advantage. Minimum 2 years work experience as Chief Accountant or Senior Accountant in larger operation. Good problem solving, administrative and interpersonal skills are a must.

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Finance & Admin Manager

Finance & Admin Manager who will analyze every day financial and admin activities and subsequently provide advice and guidance to top management and the team on future plans.

The goal is to enable the company’s leaders and the team members to make sound business decisions, policies and actions to meet the company’s objectives.

Responsibilities:

  • Provide financial reports and interpret financial information to management while recommending further courses of action.
  • Advise on investment activities and provide strategies that the company should take. Maintain the financial health of the organization.
  • Analyse cost, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans. Develop trends and projections for the firm’s finances.
  • Conduct reviews and evaluations for cost-reduction opportunities
  • Oversee operations of the finance & Admin department, set goals and objectives, and design a framework.
  • Manage the preparation of the company’s budget.
  • Liaise with internal and external auditors to ensure appropriate monitoring of company finances is maintained.
  • Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.
  • Extensive understanding of financial trends both within the company/group and general market patterns. Working knowledge of all statutory legislation and regulations.
  • Insurance & Fleet management of the company – Maintenance/planning and execution.
  • All kind of taxation work which includes managing VAT inputs and filing.
  • Support to parent/branch companies as and when require/ upon demand.

Minimum Requirements

  • 6-9 years of experience as a finance & admin manager in a manufacturing environment
  • Qualified Accountant (ACCA, CIMA or equivalent) or qualified by experience
  • Qualified Accountant (ACCA, CIMA or equivalent) or qualified by experience
  • Ability to work independently with minimal supervision is essential

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Senior Accountant

We are looking for an experienced Senior accountant (preferably Arab) to oversee general accounting operations by controlling and verifying our financial transactions.

• Senior accountant responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures.
• A successful Senior accountant combines excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts.
• Senior accountant duties also include ensuring accuracy and effectiveness in all of our accounting tasks.

Job responsibilities:

• Manage complete accounting activity cycle beginning with posting journal entries, opening and closing of accounts, reconciling accounts, preparing of trial balance, along with various accounting reports, financial statements and annual reports.
• Develop, maintain and analyze budgets, review periodic reports that compare budgeted costs to actual costs. Plan, organize and forecast the same for achieving monitorial success within the given parameters.
• Scrutinize transfer vouchers, journal vouchers, cash/bank vouchers, adjustment vouchers invoices, receivables/payables and revenue reports.
• Develop and implement all aspects of financial accounting activities such as invoicing, payroll, management and payment of suppliers and customer credit in accordance with company policies.
• Monitor all general ledgers accounts together with costing efforts and their supporting transaction documents in addition to periodic reporting to management regarding the financial status of the establishment.
• Evaluate financial reporting systems and accounting procedures, direc all accounting activities such as accounts receivable, accounts payable, annual budgeting, forecasting and cash flow management
• Analyze monthly financial transactions and general ledger accounts to determine their accuracy, ensure all funds are managed appropriately, formulated reports and updated the same to upper management.
• Prepare, complete, review and submit tax returns within the filing deadlines in compliance with tax laws.
• Handle supplier payments.
• Monitor and check the due and collected cheques.
• Produces payrolls
• Avoids legal challenges by complying with legal requirements.
• Secures financial information by completing database backups.
• Protects organization’s value by keeping information confidential.
• Produce error-free accounting reports and present their results
• Analyze financial information and summarize financial status
• Support month-end and year-end company activity report
• Prepare the agent’s commission computation.
• Follow up all tenancy contracts and do the necessary action required. (Renewals, collections, rent increasing, court cases, ..)
• Calculate staff annual leave & end of service computation.
• Prepare bank reconciliations and resolving discrepancies.

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ACCOUNTANT

Job Description

  • Perform monthly, quarterly and annual accounting activities including reconciliations of bank and credit card accounts, coordination and completion of annual audits, and reviewing financial reports/support as necessary
  • Analyze and report on financial status including income statement variances, communicating financial results to management, budget preparation and analysis
  • Improve systems and procedures and initiate corrective actions

Candidate Requirements

  • 3 to 5 years accounting experience
  • Advanced computer skills in MS Office, accounting software and databases
  • Additional experience in Audit and International accounting
  • Extensive knowledge of US GAAP
  • Excellent organizational, problem-solving, project management and communication skills
  • Expertise with QuickBooks
  • CPA certification
  • Females are highly preferred

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Accountant- Accounts Payable

The Accounts Payable resource is responsible for accurately updating and maintaining the creditor’s ledger and as well as preparing and processing all payments in accordance with company policies and procedures.

Responsibilities

  • Working with the business stakeholders to ensure strict adherence to the PO process
  • To provide an effective system to track Payable Accounts for effective Cash Flow Management
  • To obtain, all documents which support authorized purchases and services rendered
  • Ensure invoices are matched to approved PO
  • Reviewing, coding & posting of supplier invoices
  • Responsible for the payment of vendors in line with company policy,
  • Dealing with supplier accounts, inquiries, and all correspondence
  • Working with buying team where discrepancies identified in relation to pricing
  • To check all the petty cash vouchers for supporting documents, validity and accuracy
  • Responsible for Employee expenses ensuring in line with company policy
  • Assist with Audit ensuring appropriate books and records are maintained
  • Ad hoc tasks/ reports as required Job Requirements

Qualifications

  • Minimum 3 year experience in similar role with multinational company
  • Fluent in English & Arabic
  • Strong analytical and attention to detail
  • Strong IT skills: Proficient in the use of Microsoft Word and Excel
  • Proficient in the use of accounting software
  • Excellent communication and customer service skills
  • Ability to work under pressure and report to deadlines flexibility

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Assistant Financial Controller

“Assistant Financial Controller – ME” position is to actively support the Turkey & Middle East Controller in the areas of finance and accounts related to Middle East. In this role the person will integrate and develop processes that meet business needs across the organization, manage complex issues within functional area of expertise, and be involved in long-term planning.

Essential Responsibilities:
• Ensure integrity of the general ledger
• Serve as the key audit contact for CAS/external auditors and drive closure of open audit issues • Serve as the key contact for compiling and filing documentation with Tax authorities
• Oversee AP and withholding tax & VAT compliances
• Advise business leaders regarding complex financial accounting and reporting issues and transaction structuring • Be the compliance focal point for accounting issues
• Maintain accounting, financial reporting, financial control, and information systems to ensure adequate records, appropriate authorizations of transactions, and safeguard assets
• Initiate process improvements, IT development requests on systems if needed
• Manage / support the business teams in preparing quarterly accounting documentation and preparation of appropriate accounting procedures and policies• Manage the controllership reviews including quarterly balance sheet reviews, reserve updates, etc.
• Monitoring and increasing the effectiveness of the controls for the Contract reviews and their approvals
• Oversight for the monitoring of contractual risks of the existing commitments
• Ensure Order Review & Entry rules are well-known & followed in the region
• Sustain the Compliance with Revenue Recognition Rules across the region
• Work with Commercial Controller & Commercial Teams to determine the appropriate Revenue Recognition approach for specific deals
• Standardize and monitor the accounting of Commercial Reserves across the legal entities,
• Ensure timely closure of books and records
• Build strong relationship with GOF and finance hubs ensuring the accounts are reconciled 100% and well supported by the backups
• Risk related to accounts need to highlight upfront and plan accordingly for the mitigation
• In depth knowledge of US GAAP and International accounting standards
• Preparation of statutory Financial Statement for Final Audit
• Ensure processes are running correctly for correct financial statements & Collaborate with other teams as needed

Qualifications/Requirements:
•Graduate BA/BSc in finance with 6 years of progressive accounting & finance experience including developing forecasts & operating plans and leading business / finance reviews
• Qualified Accountant (ACCA/CIMA/CPA/CFA) & demonstrated experience and understanding of Accounting Principles and Controllership
• Clear thinking / problem solving: successfully led cross-functional projects/process improvement within operations/finance function involving process improvement; able to quickly grasp new ideas
• Excellent communication skills: experience working across multiple levels (including executive level), functions and regions; able to clearly communicate complex financial information in an easy to understand manner; able to deliver message effectively verbally and in writing.
• Integrity: Accepting and adhering to high moral, ethical, and personal values in decisions, communications, actions, and when dealing with others
• Proven ability to work on multiple projects & to meet strict deadlines

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